Genre, task, topic and time: facets of personal digital document management

ABSTRACT

Most operating systems provide the ability to create folders to contain documents, and to nest these folders to create a hierarchical organization. However, little is known about the kinds of folders people create using this type of organizing scheme, or how they structure those folders.Exploratory research was conducted, analyzing the folder structures of six knowledge workers and it was found that most folder names represent the genre, task, topic or time dimension of the documents they contained. While these four dimensions were consistent across all participants, the order in which these dimensions are combined into a hierarchical structure varies substantially, even among people with the same job.A number of interesting areas of investigation are highlighted for future research, including a proposal that these dimensions be treated as facets of document metadata and that exploring faceted navigation interfaces for personal digital document management would be a fruitful area for further research.

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INDEX TERMS

Primary Classification:
  H. Information Systems
  H.3 INFORMATION STORAGE AND RETRIEVAL
      H.3.2 Information Storage

Additional Classification:
  H. Information Systems
  H.5 INFORMATION INTERFACES AND PRESENTATION (I.7)
      H.5.2 User Interfaces (D.2.2, H.1.2, I.3.6)

General Terms:
Design, Human Factors

Keywords:
document organization, personal digital document management, personal information management